Vendor ACH Authorization / Vendor Direct Deposit Form Template

VENDOR ACH AUTHORIZATION / VENDOR DIRECT DEPOSIT FORM TEMPLATE FAQ

What is a vendor ACH authorization form?

A Vendor ACH Authorization (Direct Deposit) Form is a document a vendor completes to authorize a company to pay them via ACH transfer (direct deposit). It collects banking details, contact information, and confirmation that the vendor is authorized to provide the account information.

Why should you have a written authorization?

A written authorization helps prevent payment fraud, confirms where funds should be sent, and provides a record if banking information changes. This template also includes a “change of banking details” section to reduce spoofing risks.

What information should be included?

Include: vendor business details, bank name, routing number and account number (handled securely), account type, account holder name, payment contact, and a signature. This template also includes an optional voided check / bank letter verification section.

How do you protect bank details?

Use secure collection methods, restrict access, and avoid emailing full account numbers when possible. This template includes a short security note and encourages using secure upload methods.

Is this the same as a W-9 or tax form?

No. A W-9 (US) or other tax form is separate. This template includes an optional checkbox to collect tax forms alongside banking details.

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