Rent Roll Certification Template: Tenant and Income Terms

RENT ROLL CERTIFICATION TEMPLATE FAQ

What is a rent roll certification?

A rent roll certification is a written statement in which an owner, borrower, seller, or property manager certifies that an attached rent roll is current, true, correct, and complete to the best of the signer’s knowledge. In commercial real estate practice, loan and sale documents commonly require a certified rent roll showing tenants, rent amounts, lease terms, occupancy, and related income details.

Why do you need a rent roll certification?

You need a rent roll certification to create a clear written record that the rent roll being delivered for a sale, refinance, underwriting, or due diligence review is being formally confirmed by the responsible party. Transaction documents commonly use certified rent rolls because rent and lease information is a core measure of property income, occupancy, and risk.

When should you use a rent roll certification?

Use a rent roll certification when a landlord, seller, borrower, or manager is providing a rent roll in connection with a commercial property sale, loan, refinancing, asset review, or other diligence process. SEC-filed commercial real estate agreements commonly require updated certified rent rolls before closing or on a recurring basis during the loan term.

How to write a rent roll certification?

Start with the name of the certifying party, the property, and the as-of date of the rent roll. Then identify the attached rent roll and state that it is true, correct, and complete, and disclose any known exceptions such as vacancies, delinquencies, concessions, unpaid leasing commissions, amendments, or defaults. Many transaction documents also tie the certification to tenant names, occupied space, base rent, other charges, and lease expiration dates.

Can AI Lawyer help if owners, lenders, and buyers all need to review?

AI Lawyer can help by organizing the certification into clear sections so each reviewer can find the relevant details quickly. It can also add internal reference fields, rent notes, and placeholders that make updates easier to track. A consistent structure helps reduce repeated edits and lowers the chance of missing key details like the as-of date, tenant changes, lease concessions, or delinquency disclosures before the certification is signed.