Mileage / Odometer Log Template: Vehicle Use & Recordkeeping

MILEAGE / ODOMETER LOG TEMPLATE FAQ

What is a mileage / odometer log?

A mileage / odometer log is a written record of vehicle trips that shows dates, start and end odometer readings, total distance driven, and the purpose of each trip. It helps prove business mileage, calculate reimbursements, and separate personal from business use.

When should I use a mileage / odometer log?

Use a mileage log whenever a vehicle is used for business, work-related, or reimbursable travel. Employers, self-employed people, and company drivers often keep a daily or weekly log to support expense claims, tax deductions, or fleet reporting.

What should a mileage / odometer log include?

A useful log includes the vehicle and driver details, the starting and ending odometer readings for the period, and individual trip entries with date, start and end odometer, total miles or kilometers, trip type (business or personal), origin, destination, and a short description of the purpose.

Can I track both business and personal trips on the same log?

Yes. Many people track both, as long as each trip clearly shows whether it is business, commuting, or personal. This makes it easier to calculate business-only mileage or to apply your company’s reimbursement rules.

Can I use this mileage log for tax or reimbursement purposes?

Yes, this template is designed to support tax and reimbursement documentation. However, tax authorities and employers may have specific rules on what they accept, so you should follow any instructions they provide and keep your log accurate, consistent, and up to date.

Can AI Lawyer help me customize this Mileage / Odometer Log template?

Yes. AI Lawyer can help you adapt this Mileage / Odometer Log template by modifying fields, adding period totals, or tailoring trip categories and notes so the log fits your business, fleet, or tax requirements while staying clear and easy to fill out.