policy-and-compliance-documents
Litigation Hold Notice Template: Preserve Evidence & Legal Duty
Use our free Litigation Hold Notice template to ensure compliance with legal preservation requirements. Customize, distribute, and protect your organization instantly.
LITIGATION HOLD NOTICE FAQ
What is a Litigation Hold Notice?
A Litigation Hold Notice is a communication issued by a company’s legal department or counsel requiring employees to preserve documents, emails, and other data potentially relevant to litigation or investigation.
Why is a Litigation Hold Notice important?
It ensures compliance with legal obligations to preserve evidence, prevents accidental or intentional destruction of records, and protects the organization from penalties, sanctions, or adverse court rulings.
When should a Litigation Hold Notice be issued?
It should be issued as soon as litigation is reasonably anticipated, not only after a lawsuit is filed. Early issuance ensures that no relevant information is lost or destroyed.
What should a Litigation Hold Notice include?
It should identify the case or issue, specify the types of records to be preserved, explain how to suspend normal document destruction processes, and provide instructions for questions or clarifications.
Who receives a Litigation Hold Notice?
It is typically sent to employees, departments, or third parties who may possess relevant information, such as IT, finance, or operations teams, depending on the matter.
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